Tipp City Music Boosters

Archive for the ‘Booster Meeting’ Category

TCMB Student Accounts 1-27-12

2011-2012 Student Accounts TCMB 1-15-12

We have made our best attempt to account for all of the volunteer time associated with concessions. We will be drawing the winners for the student account prizes at the next booster meeting in February. Any student with more than 3 volunteer times will have a chance for each time over 3. There will be 2 $100 prizes and 6 $50 prizes drawn. Please review your students totals. If you believe there is an error please email president@tippcitymusicboosters.org

2011-12 HS Band Event Tracking

The student account report has been updated on the Downloads page.

Tipp City Music Boosters
Minutes
June 13, 2011

Attendance:   Mark Starcher,  Julie Baldwin, Bobbie Paulus, Jayne Stenger, Joe Mohler, Barbara Cooper, Della Stearns, Julie Moor, Steve Parks, Sheryl Bechtol, Chuck Cantrell, Deb Crouch
President Mark Starcher called the meeting to order at 7:25 pm.
Approval of May, 2011 Minutes – A motion to approve the minutes was made by Bobbie Paulus and was 2nd by Jay Mohler.  The motion carried.  
Officer Reports
President Mark Starcher
-Read thank you note to the Music Boosters from Emily Starcher for the band scholarship.  Mark also shared a letter thanking the boosters for everything we do from Frank Maus and the Tipp City School Board.
Vice President Barbara Cooper – None
Treasurer Della Stearns
-Reviewed year end financial report.   A motion to approve the April 2011 financial statement was made by Bobbie Paulus and 2nd by Julie Moor.  The motion carried.
Secretary Jayne Stenger – None
Directors’ Reports
Steve Parks – Band Director
-Tuesday, June 28, 2011 is a mandatory band camp meeting at 7:00 pm in the high schools commons.  All camp forms and band camp fees are due then.  Sign up sheets for concession volunteers and band chaperones will be available  rookie camp is June 29-30 30 and July 6-7.  Please note that there is not rookie camp on July 4^th & 5^th.  Summer practice begins June 29, 2011 6:30-9:00 at the high school.
-Updated 2011/2012 Band Calendars (blue not green) are available in the band room and on the TCMB website.
Heather Marsh – Assistant Band Director – Not Present
Deb Bringman – Choir Director – Not Present
Julie Baldwin – Winter Guard Director
Color guard is currently on break practices will resume on Sunday June 26^th 1:00-6:00 pm.  Guard will practice two before band summer practices as well as practice with the band.
Chuck Cantrell Drumline Director
Drumline practice is every Tuesday and Thursday 3:00-6:00 pm
New Business – None
Old Business – None
Committee Reports
Concessions – Sheryl Bechtol – None
Fundraising – Mark Starcher
-Discussed writing a grant for a new baritone saxophone from the Miami County Foundation.
-Discussed raffling off a car during this year’s fall season.
- Discussed a possible monetary award into students’ accounts as an incentive for all concession volunteers.  Currently the requirement is for each family to work one shift at the band invitational as well as two concession shifts.  Any additional shifts worked over the requirement would give you one chance (per each additional shift) into a lottery type drawing.  There would be two $100 prizes and six $50 prizes.  Only one prize per person and the funds would be directly deposited into the corresponding student’s account.
- Scholarship – Patty Ash – Not Present
At 8:40 pm a motion to adjourn was made by Julie Moor and 2nd by Jay Mohler.  The motion carried.
The next booster meeting will be Tuesday, June 28, 2011 at 7:00 pm in the high school commons..

Tipp City Music Boosters

Minutes

May 9, 2011

Attendance:   Mark Starcher, Nancy Starcher, Heather Marsh, Julie Baldwin, Bobbie Paulus, Jayne Stenger, Joe Mohler, Barb Cooper, Della Stearns, Julie Moo, Steve Parks, Elizabeth Dahle

Vice President Mark Starcher called the meeting to order at 7:17 pm.

Approval of April 11, 2011 Minutes – Della Stearns noted that there was an error in the New Business section of the minutes concerning the Guard Reserve.  The phrase “and staffing expenses should be deleted.  A motion to approve the amended minutes was made by Nancy Starcher and was 2nd by Julie Moor.  The motion carried.  The amended minutes will be posted on the TCMB website.

Officer Reports

President Barb Walling – Not Present

Vice President Mark Starcher None

Treasurer Della Stearns

-Reviewed current financial report.  Everything looks good although.  We paid off the sousaphone loan and are $3000 in the positive year to date.  The current bank statement was available for all to see.   A motion to approve the April 2011 financial statement was made by Bobbie Paulus and 2nd by Elizabeth Dahle.  The motion carried.

Vice Treasurer Robyn Liffick – Not Present

Secretary Jayne Stenger – None

Directors’ Reports

Steve Parks – Band Director

-Monday May 16, 2011 Spring Concert and Awards will be a 6:30 pm at the CPA.  Students need to arrive by 5:45 pm and the dress is “dress up”.  The Concert Band, Jazz Band and Jazz Ensemble will perform.  The year-end awards will follow directly after concert.

-May 19, 2011 is the theMiddle School Concert at 6:30 pm.

-Sunday May 22, 2011 is the Symphonic Winds Final Concert at 3:00 pm in the CPA.  Student need to arrive by 2:15 pm.  The dress is “dress up”.  An ice cream social will follow the concert.

-Sunday May 29, 2011 is graduation.  The Symphonic Winds will perform. The time will be announced and the dress is “dress up”.

-Monday May 30, 2011 is the Memorial Day Parade.  The Marching Band, Color Guard ,and  the 7th and 8th grade bands will participate.  Meet time is to be announced.  The dress for the band is khaki shorts and red band shirt.  The dress for the Color Guard is black shorts (fingertip length) and white band shirts.

-For the fourth year in a row the both the Marching Band and Symphonic Winds earned a superior rating in the state competitions.

-Concert Band uniforms for next year will be all black and student owned according to the guidelines established by Steve and Heather.

-2011/2012 Band Calendars are available.

Heather Marsh – Assistant Band Director – None

Deb Bringman – Choir Director

-The Symphonic Choir earned a Superior Rating at the state contest on Saturday April 20, 2011.  This was the first time in school history that a music group from Tipp performed in Class AA and earned a superior rating.  Thanks to all the parents who assisted in making this a smooth running event1

-The TMS Spring Concert is Thursday, May 19, 2011 at 8:00 pm following the band’s concert.

-The TMS contest is Friday, May 20, 2011 at Troy High School

-The trip to King’s Island is Saturday, May 21, 2011

-The high school concert and awards are Tuesday, May 24, 2011 at 7:00 pm in the CPA

-The high school choirs are doing a recording session on Wednesday and Thursday, May 18-19, 2011.  The CDs can be purchased for $15.

-Choir enrollment numbers for next year look strong.

-The Senior Tea is Tuesday, May 10, 2011

-The senior choir members are singing at this year’s graduation ceremony.

- The New York City trip went very well!  Highlights included meeting Steven Reineke in Central Park, seeing the shows Billy Elliott and Anything Goes, performing in St. John the Divine Cathedral, ands seeing the sites of the city.

Julie Baldwin – Winter Guard Director

-Clinics will be held Tuesday-Thursday, May 17-19, 2011 6:00-8:00 pm in the high school gym.  Auditions will be Friday, May 29, 2011.

-Rifle clinics have begun and 10 girls are taking private lessons.

-Color Guard will cap out at 20 girls on the field this year.

Chuck Cantrell Drumline Director – Not Present

New Business

Elected Officers for 2011/2012

President Mark Starcher

Vice President Barbara Cooper

Treasurer Della Stearns

Vice Treasurer – Open

Secretary – Jayne Stenger

Old Business

A motion to approve the 2011/2012 budget presented at the April 11, 2011 meeting and posted on the Music Booster’s website was made by Elizabeth Dahle and 2nd by Nancy Starcher.  The motion carried.

Committee Reports

Concessions – Sheryl Bechtol – Not Present

Fundraising – Mark Starcher

-Julie Moor has volunteered to organize summer fundraising events.  These will include car washes and bake sales and will be open to all students in the band, guard and choir.  All money made will go directly into the student accounts.  All communication regarding this will be by e-mail.

Scholarship – Patty Ash – Not Present

- Five band students and eight choir students have applied for the two Music Booster Scholarships.  A decision will be made Tuesday, May 10, 2011.  The scholarships will be awarded at the Spring Concerts.

At 8:41 pm a motion to adjourn was made by Elizabeth Dahle and 2nd by Nancy Starcher.  The motion carried.

The next booster meeting will be Monday, June 13, 2011 at 7:00 pm in the band room.

 

Tipp City Music Boosters
Agenda
May 9, 2011

Approval of April Minutes

I.    Officer Reports

A.  President – Barb Walling

B.  Vice President – Mark Starcher

C.  Treasurer – Della Stearns

D.  Vice Treasurer – Robyn Liffick

E.  Secretary – Jayne Stenger

II.   Directors Reports

A.  Band Director – Steve Parks

B.  Assistant Band Director – Heather Marsh

C.  Choir Director – Deb Bringman

D.  Color Guard – Julie Baldwin

E.  Drum Line – Chuck Cantrell

III. New Business

A.  Election of 2011/2012 Officers

President – Mark Starcher

Vice President – Barbara Cooper

Treasurer – Della Stearns

Vice Treasurer – Open

Secretary – Jayne Stenger

IV. Old Business

A.  Vote to approve 2011/2012 Budget

V.  Committee Reports

A. Concessions – Sheryl Bechtol

B. Fundraising – Mark Starcher

C. Scholarship – Patty Ash

 

 

This budget was developed before any final decisions had been made concerning the upcoming school budget and any possible pay to participate. We decided to keep our fees the same but to cut our expenses with the expectation of a pay to participate. Our goal is that the total out of pocket would remain the same for each student.

The TCMB have made a promise to all band and fall guard parents:

• If the School Board decides on a “pay to participate” fee for band and guard
• TCMB will pay to the school up to $100 per student for this fee
• Parent MUST have paid 100% of their 2011-2012 fall band fees ($310) by July 1^st

  ^{2011-2012 detail tcmb budget}

Tipp City Music Boosters
Minutes
April 11, 2011

Attendance:   Robyn Liffick, Mark Starcher, Nancy Starcher, Sheryl Bechtol, Heather Marsh, Julie Baldwin, Bobbie Paulus, Jayne Stenger, Chuck Cantrell, Joe Mohler, Barb Cooper, Deb Bringman, Della Stearns, Julie Moor

Vice President Mark Starcher called the meeting to order at 7:07 pm.

Approval of March 14, 2011 Minutes – A motion was made to approve the minutes by Nancy Starcher and was 2nd by Robyn Liffick.  The motion carried

Officer Reports

President Barb Walling – Not Present

Vice President Mark Starcher

-New officers will be elected at next month’s  meeting.  Anyone interested in serving on the executive board can contact Jayne Stenger to have their name put on the slate.

Treasurer Della Stearns – Reviewed current financial report.  Everything looks good although we are still behind in the band uniform reserve account.   A motion to approve the March 2011 financial statement was made by Nancy Starcher and 2nd by Julie Moor.  The motion carried.

Vice Treasurer Robyn Liffick – None

Secretary Jayne Stenger – None

Directors’ Reports

Steve Parks – Band Director- Not present

Heather Marsh – Assistant Band Director

- The State Concert Band Final is on Friday April 29, 2011 at Troy High School.  We are expecting our performance time to be around 5:30 pm to 6:00 pm.  Because of the choir competition at the high school, we will put our uniforms and instruments in the Industrial Tech room.  Any students not attending prom Saturday night are asked to work at the choir competition.  We need concession stand workers, judge runners and help tearing down and clearing out the Industrial Tech room after the competition.

-Symphonic Winds will perform for the 5th graders at LT Ball on Monday, April 18, 2011.  Students will eat lunch first then report to the band room at 12:15 pm.  We will return at 2:15 pm.

-We have 30 seniors graduating and are losing 8 members who are not returning.  We are picking up 24 freshmen for a total of 125 band members.

-Upcoming Events

-Spring Musical April 14-16, 2011

-State Concert Band Finals Friday, April 29, 2011 at Troy High School

-State Choir Finals April 29-30, 2011 at Tippecanoe High School

-Spring Concert/Awards May 16, 2011 at 6:30 in the CPA.  We need someone to take pictures of the seniors for the senior plaque and someone to head up the senior baby picture presentation.

- Symphonic Winds Final Concert May 22, 2011 at 3:00 pm in the CPA followed by and ice cream social.

-Graduation May 29, 2011

-Memorial Day Parade May 30, 2011

-Last day of school Friday June 3, 2011

-Strawberry Festival Parade Saturday, June 4, 2011

Deb Bringman – Choir Director

-The Symphonic Choir received a Superior Rating and the District Contest and will be performing at the State Contest at Tippecanoe High School Saturday April 30, 2011 in the morning.

-The New York City trip is May 4-8, 2011.  There will be a mandatory parent meeting Monday, April 25, 2011 at 7:00pm at the high school.  If a parent cannot attend, they will need to send a representative.

-Middle Solo and Ensemble participants received an even split of Is and IIs.

-TMS Spring Choir Concert is May 19, 2011 8:00 pm in the CPA.  Special awards will be given then; other awards will be given the next week in class.

-TMS Choir Contest will be Friday May, 2011 or Saturday, May 21, 2011 in Troy, Ohio.  The trip to King’s Island will be Saturday, May 21, 2011.

-Senior Tea Performance Tuesday, May 10, 2011.

-THS Spring Concert and Awards will be Thursday May 24, 2011 at 7:00 pm in the CPA.

-Awards are in the process of being completed.

-Band parents are need to help with State Contest Saturday April, 30, 2011 in the morning.  We need bus parkers, concession workers and hallway supervision.

Julie Baldwin – Winter Guard Director

-Winter Guard finished 4th out 11 at MEPA Championships

Chuck Cantrell Drumline Director

-Drumline finished 1st or 2nd at all competitions.  We finished 2nd (only 1.02 points behind 1st place) at the MEPA Championships.

-Rehearsals for fall drumline will begin at the end of April, 2011.

New Business

-A motion was made by Carla Frame and 2nd by Sheryl Bechtol to move $2500 from Guard Reserve to cover overage.  The extra $1000 will be used to cover vendors if necessary.  Motion carried.

-A motion was made by Nancy Staracher and 2nd by Julie Moor to use the extra income from concessions to pay off the $8875.06 loan balance for the sousaphones .

The proposed budget for 2011/2012 school year was presented and will be posted on the Music Boosters website.  It will be voted on at the May 9, 2011 meeting.

Old Business – None

Committee Reports

Concessions – Sheryl Bechtol

-Working on staffing concessions for State Choir Contest on April 29-30, 2011.

Fundraising – Mark Starcher

-We still need a coordinator for the proposed SCRIP program

Scholarship – Patty Ash – Not Present

A motion to adjourn was made by Nancy Starcher and 2nd by Robyn Liffick.  The motion carried and the meeting was adjourned at 8:26 pm.

The student accounts have been updated on the Downloads page.